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Governing Board of the Pan American Union 



Program and Regulations 



FOR THE 



Fifth International 
American Conference 



To be held at 

Santiago, Chile, in September, 
1914 



\Vn<, covi^fe re^rvc 



X. 









COMMITTEE ON PROGRAM: 

Hon. William Jennings Bryan, Secretary of State, 
Chairman. 

His Excellency Domicio da Gama, Ambassador of Brazil. 

Senor Don Joaquin Bernardo Calvo> Minister of Costa 
Rica, Secretary. 

Senor Don Pedro Ezequiel Rojas, Minister of Vene- 
zuela. 

Senor Don R6mulo S. Naon, Minister of the Argentine 
"Republic. 

Senor Don Eduardo Suarez Mujica, Minister of Chile. 

Senor Don Federico Alfonso Pezet, Minister of Peru. 

Senor Don Francisco Duenas, Minister of Salvador. 

Senor Don Manuel de la Vega - Calderon, Charge 
d'Affaires of Cuba. 

COMMITTEE ON REGULATIONS: 

Senor Don Ignacio Calderon, Minister of Bolivia, 
Chairman. 

Senor Don Carlos Maria de Pena, Minister of Uru- 
guay. 

Senor Don Joaquin Mendez, Minister of Guatemala. 

Senor Don Francisco J. Peynado^ Minister of the Domi- 
nican Republic. 

Senor Don Julio Betancourt, Minister of Colombia. 

Senor Don Alberto Membreno, Minister of Honduras. 

Senor Don Hector Velazquez,, Minister of Paraguay. 

Senor Don Emiliano Chamorro, Minister of Nicaragua. 

Senor Don A. Algara R. de Terreros, Charge d'Af- 
faires of Mexico, Secretary. 



By Transfer 
MAR IB 1915 



CM- 5^-^? 



PROGRAfl 

OF THE 

Fifth International Conference 

OF THE 

American Republics 

TO BE HELD AT 
Santiago, Chile, inj September, 1914 



Consideration of the application in each country of the 
conventions and resolutions of the Fourth Pan American 
Conference. 

II. 

Results accomplished by the Congress of Jurists which 
met in Rio de Janeiro with respect to the codification of 
International Law. 

III. 

Definite organization of the Bureau of American Re- 
publics. 

IV. 

(4 Solemnization of the opening of the Panama Canal. 

f V. 

Measures designed to prevent the propagation of diseases. 



VI. 

Possibility of signing conventions based on the resolu- 
tions adopted by the International Sanitary Conferences of 
the American Republics. 

VII. 

Analysis and consideration of the conventions and resolu- 
tions adopted by the former Conferences. 

VIII. 

Cooperation of the Governments in the construction of 
the Pan American Railway. 

IX. 

Interchange of university professors and students. 

X. 

Adoption of measures for the repression of anarchism in 
the countries of the Pan American Union. 

XL 

Declaration as a principle of American policy, that aliens 
do not enjoy other civil rights nor other recourses than 
those guaranteed by the constitution and laws of each coun- 
try to the citizens thereof. 



Adopted by the Committee on Program November 28th, 
and approved by the Governing Board of the Pan American 
Union at Washington at the meeting of December 3, 1913. 

(s.) W. J. Bryan, 
Chairman ex oMcio. 
(s.) Francisco J. Yanes, 

Secretary. 



REGULATIONS 

FOR THE 

FIFTH INTERNATIONAL AHERICAN 
CONFERENCE 



THE PERSONNEL OF THE CONFERENCE. 



Temporary President. 

Art. 1. The Minister of Foreign Affairs of the Republic 
of Chile, or the person whom the Chief Executive may 
designate, shall preside at the opening session of the Con- 
ference in the capacity of temporary president, and shall 
continue to preside as such until the permanent president 
is elected. 

Officials. 

Art. 2. There shall be a permanent president, who shall 
be elected by a ballot vote of the absolute majority of the 
delegates present, and a secretary-general, who shall be a 
delegate appointed by the President of the Republic of 
Chile. 

In the first session there shall be settled by lot the numer- 
ical order of the delegations for the purpose of establishing 
the order of precedence of their location and order in which 
each is to supply the absence of the president. 

When the delegation upon which it shall devolve to fix 
the presidency in a session consists of more than one mem- 



ber, it shall designate the delegate who is to perform the 
functions of vice-president. 

Permanent President. 

Art. 3. The duties of the permanent president shall be: 

First. To preside at the meetings of the Conference, and 
to submit for discussion in their regular order the matters 
contained in the order of the day. 

Second. To direct that each matter submitted to the Con- 
ference be referred to the proper committee, unless by a vote 
of two-thirds of the delegates then present it shall be de- 
cided to proceed to its immediate consideration. 

Third. To concede the floor to the delegates in the order 
in which they may have requested it. 

Fourth. To decide all questions of order raised during 
the debates of the Conference. Nevertheless, if any dele- 
gates shall so request, the ruling made by the Chair shall be 
submitted to the Conference for decision. 

Fifth. To call for votes and to announce the result of the 
vote to the Conference, as provided for by Art. 15. 

Sixth. To announce to the conference, through the secre- 
tary at the close of each meeting, the business to be dis- 
cussed in the following meeting. But the Conference may 
make such changes as it may deem advisable, either as re- 
gards the time of the meeting, or as to the order in which the 
pending business shall be discussed. 

Seventh. To direct the secretary, after the approval of 
the minutes, to lay before the Conference such matters as 
may have been presented since the last meeting. 

Eighth. To prescribe all necessary measures for the main- 
tenance of order and the strict compliance with the 
regulations. 



7 



Vice-Presidents. 

Art. 4. The duties of the vice-presidents are: 

To substitute the president in accordance with Art. 2. 

Secretary-General. 

Art. 5. The duties of the secretary-general are: 

First. To have under his charge all tlie secretaries, inter- 
preters, and other employees which the Government of 
Chile may appoint for service with the Conference and to 
organize their respective duties. 

Second. To receive, distribute, and answer the official 
correspondence of the Conference, in conformity with the 
resolutions of that body. 

Third. To prepare, or cause to be prepared, the minutes 
of the meeting in conformity with the notes the secretaries 
shall furnish him, and to see that such minutes are printed 
and distributed among the delegates. 

Fourth. To revise the translations made by the inter- 
preters of the Conference. 

Fifth. To distribute among the Committees the matters 
to be reported by them and to place at the disposal of said 
committees everything that may be necessary for the dis- 
charge of their duties. 

Sixth. To prepare the order of the day in conformity 
with the instructions of the president. 

Seventh. To be the intermediary between the delegations 
or their respective members in all matters relating to the 
Conference and between the delegates and the Chilean 
authorities. 



COMMITTEES OF THE CONFERENCE. 

Art. 6. The Fifth International Conference of the Amer- 
ican States shall have committees constituted as follows: 

1. To consider subject I (which shall include rules and 
credentials), five members, each from a different delegation. 

2. Publications, engrossing and printing, five members, 
each from a different delegation. 

3. Information and Protocol, five members, each from a 
different delegation. 

The Conference shall determine the other committees 
and the number of delegates of which they may consist, in 
conformity with the subjects included in the Program. 

Art. 7. The permanent president shall submit to the 
Conference for approval the appointment of the members 
of the different committees. 

Art. 8. Delegates may attend the meetings of all com- 
mittees and participate in their debates, but they shall have 
no right to vote. 



^&)' 



MEETINGS OF THE CONFERENCE. 
Number of Meetings. 

Art. 9. The first meeting shall take place at the time 
and place designated by the Government of Chile, and the 
further sessions at such days and hours as the Conference 
may determine. 

Quorum. 

Art. 10. To hold a meeting it is necessary that a ma- 
jority of the nations attending the Conference be represented 
by at least one of their delegates. 

Reading of the Minutes. 

Art. 11. At the opening of the meeting the secretary 
shall read the minutes of the preceding meeting, unless dis- 



pensed with. Notes shall be taken of any remarks the 
president or any of the delegates may make thereon, and 
approval of the minutes shall be in order. 

Order of Debate and Votes. 

Art. 12. When the president shall have submitted for 
discussion the subjects contained in the order of the day, 
the Conference shall first discuss them in a general way, 
and those approved shall be the object of a second discus- 
sion in detail, taking up one by one the articles contained 
in the project under discussion. 

Art. 13. Th^ Conference may, by a two-thirds vote of 
the delegations esent, suspend the rules and proceed to the 
immediate dif 'on of a motion, which shall at once be 
discussed in I and in detail. 

Art. 14. x^il proposed amendments shall be referred to 
the respective committee, unless the Conference shall de- 
cide otherwise; and they shall be put to vote before the 
article or motion the text of which they are intended to 
modify. 

Art. 15. The delegation of each Republic represented at 
the Conference shall have but one vote, and the votes shall 
be taken separately by countries and shall be recorded on 
the minutes. 

Votes, as a general rule, shall be taken orally, unless any 
delegate should request that they be taken in writing. In 
this case each delegation shall deposit in an urn a ballot 
containing the name of the nation which it represents and 
the sense in which the vote is cast. The secretary shall read 
aloud these ballots and count the votes. 

Art. 16. The Conference shall not proceed to vote on 
any resolution or motion relating to any of the subjects 
included in the Program except when at least two-thirds 



10 



of the nations attending the Conference are represented by 
one or more delegates. 

Art. 17. Except in cases expressly indicated in these 
regulations, resolutions or motions under consideration by 
the Conference are approved when they have obtained the 
affirmative vote of an absolute majority of the delegations 
represented by one or more of its members at the meeting 
where the vote is taken. The delegation which may have 
sent its vote to the secretary shall be considered as present 
and represented at the meeting. 

Art, 18. When by reason of absence or abstention the 
vote of the Conference should not attain the majority as 
required by the two foregoing articles, the matter shall be 
submitted for further consideration at a subsequent meeting, 
on motion of any delegation. But should such abstention 
continue at this meeting, further consideration of the ques- 
tion shall then be postponed. 

Rights and Duties of Members. 

Art. 19. Delegates may speak in their own language, 
from manuscript or otherwise, and upon the termination of 
any speech either the delegate or one of the interpreters of 
the Conference shall, upon request of any one delegation, 
at once render orally a synopsis of the principal points of 
the speech in the language or languages that such delegation 
may suggest. This shall also apply to the remarks of the 
president and of the secretary. 

Art. 20. No delegation may, through any of its mem- 
bers, speak more than twice on the same subject, nor shall 
any delegation occupy the floor for more than thirty minutes 
at a time. Any delegate, however, shall have the right 
to speak for no more than five minutes upon a question 
of order, or to answer any personal allusions, or to explain 



11 



his vote, and the author of a motion may speak once more, 
not exceeding thirty minutes. 

Art. 21. Any delegate may submit to the Conference 
his written opinion upon the matter or point in debate, and 
may request that it be spread upon the minutes of the meet- 
ing in which it has been submitted. 

Likewise, any delegation that is not to be present at the 
time a vote is taken may write down its vote, and leave it 
with or send it to the secretary, and at the time of can- 
vassing the votes such votes shall be reckoned as if the 
delegation were present. 

Art. 22. Attendance at the deliberations of the Confer- 
ence shall be confined to the following : The delegates with 
their respective secretaries and attaches; the Director or 
other accredited representative of the Pan American Union 
and his secretary; the secretaries of the sessions; the inter- 
preters and stenographers of the Conference; such repre- 
sentatives of the press as are properly accredited and as 
are approved by the Committee on Organization, and the 
authorized attendants; provided, however, that the Con- 
ference may by a majority vote extend the courtesies of 
the Conference to such persons as it may at any time 
designate. 

Whenever any delegation may request that a meeting 
go into executive or secret session, the motion shall imme- 
diately be put and voted upon without discussion. If the 
motion be carried the representatives of the press will at 
once withdraw, and all persons present will be enjoined to 
absolute secrecy as regards the business transacted at the 
meeting. 

At the close of each session proper communication of the 
proceedings shall be made to the press, when desirable, by 
the secretary-general, who will act in this duty, under the 
general guidance of the Committee on Publications. 



12 



Resolutions and Reports Thereupon. 

Art. 23. The reports of the committees and the resolu- 
tions to which they refer shall be printed in Spanish, Por- 
tuguese, English and French, and shall be distributed at 
the next following meeting to the delegates for their con- 
sideration, but shall not be submitted for discussion until 
the next meeting after they were distributed in print, at 
least in Spanish and English. 

Amendments to the Program. 

Art. 24. The deliberations of the Conference shall be 
confined to such subjects as are contained in the Program, 
except when by a vote of two-thirds of the delegations the 
Conference decides to take under consideration a new matter 
submitted by one delegation and seconded by another. 

A motion to take under consideration a new subject shall 
be decided without debate. 

Number of Meetings. 

Art. 25. The number of the meetings of the Conference 
shall not exceed thirty. This limit, however, may be ex- 
tended in case of a matter of vital importance, and by the 
vote of two-thirds of the delegations present at the 
Conference. 

The closing meeting shall take place as soon as all the 
subjects in the program may have been discussed, but in 
any case it shall take place on the 10th of November at 
the latest. 

Printing of the Minutes. 

Art. 26. The minutes approved by the Conference shall 
be signed by the president and the secretary-general. They 
shall be printed in Spanish, English, Portuguese, and French, 
in pages of two columns, and a sufficient number of copies 



13 



shall be issued so that each delegate may receive four 
copies. The original minutes shall be preserved in the 
archives of the Pan American Union, at least in Spanish 
and English. ■ * 

Signature of the Final Minutes. 

Art. 27. The day before the closing of the Conference 
shall be devoted to the discussion and approval of the 
minutes written and printed in Spanish, English, Portu- 
guese, and French, containing the resolutions or recom- 
mendations discussed and approved by the Conference. The 
original records shall be signed by the delegations, and the 
Government of the Republic of Chile shall send v^ithin 
ninety days after the actual adjournment of the Conference 
a certified copy of said records to each of the Governments 
represented at the Conference, and to the Pan American 
Union. 

Amendments to the Regulations. 

Art. 28. The foregoing rules shall be transmitted to the 
respective Governments immediately after their adoption by 
the Governing Board of the Pan American Union, and they 
shall govern the action of the Conference, unless and until 
altered, amended, or repealed by the Conference itself, by 
a two-thirds vote. Motions for this purpose shall be sub- 
mitted without debate. 



Adopted by the Committee on Regulations November 
24th, and by the Governing Board of the Pan American 
Union, at Washington, at the meeting of December 3, 1913. 

(s.) W. J. Bryan, 
Chairman ex officio. 
(s.) pRANasco J. Yanes, 

Secretary. 



LiBRftRV OF CONGRESS 



0015 827 326 3 



